University of South Wales Campus Change Student Compensation Policy 2015/16

Policy overview
This Compensation Policy provides financial compensation for continuing University of South Wales (USW) students who are assessed as incurring increased costs as a direct result of the compulsory change of location of their course in academic year 2015/16.

In 2015/16 the courses that will change location are BA (Hons) Advertising Design, BA (Hons) Animation Direction and Production and BA (Hons) Computer Games Design. These courses will move from Newport City campus to the Cardiff campus. Students enrolled on these courses will be eligible to be considered for compensation under this policy.

Whilst this policy relates to 2015/16 academic year only, eligible students who are continuing and progressing on the same course (i.e. progressing onto the next stage as planned) will be considered for the same level of support in 2016/17.

Students repeating parts of the course (and not progressing onto the next stage of their course) in 2015/16 and 2016/17 will not automatically be considered for support under this scheme, however such students can apply to the Discretionary Fund (see below) and will be considered on a case by case basis.

1. Policy compensation schemes
Eligible students will be automatically assessed for compensation relating to their increased travel or accommodation costs. An individual student cannot receive both. In addition, there is a Discretionary Fund available to consider circumstances where the automated travel and accommodation compensation schemes do not meet an individual’s need.

1.1. Travel costs
Students who have an increased travelling distance will be compensated for the additional mileage incurred at a rate of 20p per mile for 6 journeys per week (3 return journeys) over a 32 week period during the academic year.

1.2. Accommodation costs
Students currently living in halls in Caerleon or Newport City, or in private rented accommodation, will be compensated at a rate of £1300 per annum for students currently living in Caerleon halls and £950 per annum for students currently living in Newport City halls or private rented accommodation.

1.3 Discretionary Fund
A Discretionary Fund will be available for applications from any students who feel that the automated (see How students will be assessed for compensation below) compensation travel and accommodation schemes do not address their needs. Also, any students who have other increased costs incurred directly as a result of the move of one of the above courses, can apply to this Fund. Students will need to email the Compensation Inbox (compensation@southwales.ac.uk) to request an application form to apply to the Discretionary Fund. The form must be returned before the deadline of 18th October 2015. Please note the deadline has been extended to 20th November 2015 An outcome will be communicated to the students within 15 working days if the application is complete. Applications to this Fund will be assessed on an individual basis and applicants will need to clearly demonstrate their circumstances, providing relevant evidence to demonstrate their increased costs.

2. How students will be assessed for compensation

All students enrolled on the above eligible courses will be automatically assessed for travel and accommodation compensation using information held on their student record on Monday 2nd February 2015. All potentially eligible students therefore must ensure that their student record (and in particular their home and term time addresses) is accurate as soon as possible and by Friday 30th January 2015 at the very latest.

The University aims to write to all eligible students’ via their University email address by Friday 13th February 2015 to confirm how much compensation they will receive.

2.1. Travel costs

A comparison will be made between the travelling distances from the student’s current term time address and Newport City campus versus the Cardiff campus. This will be calculated using the distance by land transport as per the freemaptools website.

Any eligible students with an increased travel distance using the above methodology will be compensated for the additional mileage incurred at a standard rate of 20p per mile for 6 journeys per week (3 return journeys) over a 32 week period during the academic year.

Students will not normally be required to provide evidence of the assessed increased travel distance (N.B. if students believe their compensation does not meet their increased costs they may be required to provide evidence of this in order to be considered via the Discretionary Fund).

2.2. Accommodation costs

Students living in halls in Caerleon or Newport City, or in private rented accommodation, will be compensated at a rate of £1300 per annum for students currently living in Caerleon halls and £950 per annum for students currently living in Newport City halls or private rented accommodation. These levels of compensation are calculated according to the difference in costs between halls accommodation in Caerleon and City compared to Cardiff. This compensation is granted on the assumption that students will move from their current accommodation to a location closer to the Cardiff campus and that this move will incur a cost.

Students will not normally be required to provide evidence of this move. (N.B. if students believe their compensation does not meet their increased costs they may be required to provide evidence of this in order to be considered via the Discretionary Fund).

3. Payments

Payments will be made to enrolled and satisfactorily attending students by BACS in one instalment in November 2015. Students will be required to provide their UK bank details using a secure online portal by the relevant deadline given in order to be paid on time.

4. Communication with eligible students

All direct communications with eligible students relating to this scheme will be undertaken using student USW email addresses. Students are therefore advised to ensure that they check this email account regularly for emails from the University email address compensation@southwales.ac.uk

5. Appeals process

Students who wish to appeal against decisions made in relation to this policy can do so in writing by emailing compensation@southwales.ac.uk detailing the reasons for their appeal. The deadline for an appeal to be submitted for consideration is the 18th October 2015 Please note the deadline has been extended to 20th November 2015. Appeals will be considered by the Director of Student Services and their decision will be final.

Please refer to our frequently asked questions for further information, if you have any further questions please email compensation@southwales.ac.uk